Personal Assistant

Job Title: Personal Assistant
Contract Length: 12 months (Possibility for extension)
Location: Paddington, London fully on-site
 
Key Responsibilities:

• Personal and admins assistant for an Engineering Corporate Stakeholders
• Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint).
• Assisting with diary/calendar management.
• Scheduling meetings and arranging travel through the corporate Amex system.
• Processing team expenses through Concur system.
• Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages
• HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system.
• Reporting faults to IT and acting as liaison.
• Compliance admins support
• Information point for company policies (travel, expenses, entertainment).
• Maintaining document management systems (office related)
• Training new and existing staff on systems (as required).
• Booking external training courses and managing related subscriptions/invoices.
• Providing support and cover for other office staff.
• Critical Skills and knowledge required:
• Ability to work on own initiative with minimal supervision.
• Able to prioritise and organize own workload to be able to deliver against deadlines.
• Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications.
• Polite, professional, customer-orientated manner.
• Ability to represent the department to internal and external clients.
• Excellent English communication skills (both written and verbal).
• Excellent interpersonal skills to be able to liaise effectively at all levels.

 
Qualifications and education:
 Minimum Maths and English at GCSE or equivalent.
Preferably educational experience beyond A-level or equivalent.
 
Experience required:
Demonstrable experience working in a similar role with an administrative focus.
Experience of organising and providing administrative assistance in an office environment and managing a small office.