Finance Audit Administrator

Contract to March 2025

London/Hybrid

£160 per day PAYE

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My client is one of the largest financial institutions headquartered in Japan, with an established presence across all consumer and corporate banking businesses. Through its subsidiaries and affiliates, they offer a diverse range of financial services, including commercial banking, leasing, securities, credit card, consumer finance and other services.

A fantastic opportunity to join my client as a Finance Audit Administrator. You will be joining the team who currently work Monday to Friday, 9am to 5pm, and are in their London office 2 - 3 days a week, with the remainder of time working from home.

Purpose of Job

• To provide administrative support for a broad range ofOAD /ODED control and governance activities undertaken by the widerOAD Planning team including, but not limited to:
  • audit and regulatory tasks,
  • ad hoc statistical analysis,
  • budget control,
  • BCP planning;
  • preparation / submission of applications to PD / ED;
  • maintaining key department-wide databases;
  • updating the departmental organisation chart;
  • ex-pat support;
  • prioritisation of IT projects
• To champion and lead continuous improvement initiatives to enable enhancement of existing practices resulting in efficiency savings
• To provide support for Bank wide projects including Head Office and Compliance activities

The team:

• The OAD Planning section acts as an independent control and reporting function within OAD/ODED
• All OAD internal and external reporting, management committee paperwork, structure changes within the Department, projects, new initiative change management is controlled by this section
• Single point of contact for internal queries coming into the department for RMD, F&C and Audit. Ensuring risk registers, budget and ACRs are completed for all sections within OAD
• Acting as a liaison between Head Office to support OAD/ODED in all aspects of business
• Responsible for building and maintaining a robust control and governance framework across OAD / ODED

Daily duties include:

• Administer In Office Inspections in line with Head Office rules. Upon issuance of new inspections, analyse and challenge effectiveness of rules where appropriate.
• Compiling and circulating MI packs across OAD / ODED
• Preparing and distributing management reports to stakeholders throughout the Bank
• Maintaining the departmental operational incident trackers using the Kaizen and Co
• Day to day administration of OAD activities including chasing and obtaining sign off from each section
• Weekly reconciliation of OAD's staff management tools including the departmental org chart and call trees
• Contributing to the documentation and maintenance of applicable OAD Planning procedures.
• Acting as liaison between OAD and IT ensuring testing schedules and development work is prioritised across the department.
• Assisting in the preparation of OAD committee / steerco documentation submissions, ensuring accurate and transparent reporting

Knowledge, Skills, Experience & Qualifications

• Strong analytical skills - Excel proficient (VLOOKUP, pivot tables)
• Comfortable communicating at all levels, both verbally and in writing
• Specialist knowledge of at least one banking product would be an advantage
• Self-motivated; able to manage competing priorities concurrently with minimal supervision.
• Flexible and adaptable to changing business requirements and new task assignments
• Demonstrable ability to improve existing practices; willing to take the lead to see goals through to completion
• Act with integrity at all times; be a role model showing willingness to support / guide others when necessary; demonstrate sound judgement
• Japanese speaker will be preferable

Candidates must show evidence of the above in their CV to be considered.

Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you.

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