Pensions Admin Support

Business Area: Pensions Operations

Place of Work: Liverpool

Contract Type: Fixed Term Contract

When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.

Our office is a vibrant place to work, and we offer flexibility of office/homeworking due to our hybrid model.

About the role

In your role as Pensions Admin Support you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to deliver high-quality support to the Pensions Executive and Senior Leadership team in particular, to facilitate the coordination of key segment related committees and operating groups

What you will be doing

As a trusted part of the Pensions Operations you will be responsible for:

• Meeting support for pensions business – agendas, reports and meeting facilitation
• Collate and circulate meeting papers, liaising with relevant teams and individuals across the business
• Carry out quality control processes for meeting papers and associated documents prior to despatch
• Create draft agendas and template meeting notes
• Create action logs and follow up on outstanding actions
• Attend and minute meetings
• Attend and minute meetings
• Log and then follow up actions arising out of meetings with IAP
• Create draft agendas for IAP meetings
• Provide administrative support to the pensions executive and Senior leadership team
• Draft standard documentation for review
• Assist with the creation of presentations and meeting papers
• Provide administrative support for the Liverpool Voice initiative
• Organise meeting dates, and carry out tasks required in the effective facilitation of meetings e.g. room booking and catering arrangements, calendar invites, updating meeting schedules
• Maintain meeting schedules and communicate any changes to relevant individuals.
• Deal efficiently and confidentially with internal and external correspondence, emails and telephone calls. Filtering, prioritising and actioning as appropriate.
• Liaise with Executives and their PAs to ensure prompt follow up of actions/outstanding issues
• Arranging purchase orders and payment of supplier invoices (where necessary).

About you

We know that sometimes people can be put off applying for a job if they don't tick every box, if you're excited about working for us and have most of the skills or experience we're looking for, then please apply, regardless of whether you meet all the requirements outlined in this profile.

To be successful in the role you will have:

• Ability to organise work that may include a diverse range of issues and tasks
• Willingness to collaborate with and support colleagues, working as part of a team
• Professional attitude and manner
• Attention to detail
• Results-oriented and persistent in pursuing objectives
• Self-motivated and able to demonstrate initiative
• Thrives on challenge
• Proficient in Microsoft Office, specifically Outlook, PowerPoint, Word and Excel
• Excellent written and verbal communication skills

Why join us?

How we will reward you

- Great starting salary

- Generous annual leave package

- Access to a high quality pension scheme provided through Universities Superannuation Scheme

- Supportive people policies (including enhanced occupational sickness pay and family friendly pay)

- Financial contributions towards your personal development to help you maintain your physical and mental wellbeing

- Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership

- Learning and development opportunities to develop your skills, knowledge and talent

- Employee Volunteer Day’s to support the communities where you work and live

- Cycle to Work Scheme
 

Our culture and values

Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves. Our purpose firmly states the importance of members, putting them ‘front and centre’ of what we do. This is embedded through our values

- Integrity

- Collaboration

- Excellence
 

About us

Universities Superannuation Scheme (USS) was established in 1974 as the principal pension scheme for universities and higher education institutions in the UK. We work with around 330 employers to help build a secure financial future for more than 528,000 members and their families. We are one of the largest pension schemes in the UK, with total assets of around £75.5bn (at 31 March 2023). To find out more, please visit the USS website.

USSL is proud to be an equal opportunity employer. We strive to ensure our recruitment process is as flexible and inclusive as possible so we can attract diverse candidates and recruit the best talent.