We are looking to secure the services of a Site Administrator / Document Controller on a new build construction project in Oxford for a duration of approximately 6 months.

The role includes, but is not limited to:

Answering calls and taking accurate messages

Full secretarial support to the Site team

Track and log all incoming and outgoing post especially letters of importance

Set up and maintain filing systems

Recording, checking and tracking all incoming and outgoing project documents

Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation

Ensuring all management system documentation is the latest version and is easily accessible

Updating document/drawing registers and obtaining relevant system records and project documents

Maintaining relevant registers and libraries

Preparing regular project reports for Project Managers with current registers

Ensuring that all documentation is transmitted in accordance with the project guidelines

We are looking for the following experience/skills:

• Experience using 4Projects or similar
• Experience in a similar role as a document controller with a construction contractor
• Excellent demonstrated skills in organising own workload, communication and collaboration
• Can-do attitude
• Proactive
• You must be professional in your approach and will need to be able to work under pressure and to tight deadlines

To apply for this role, please complete the fields below