Operations Officer, 23 months, Edinburgh, £140 per day

Working Hours: 37

Working Arrangements: Onsite

Parity Network are delighted to partner with our client, a public sector organisation, who are looking to recruit a Senior Receptionist who can support the Operations & Business Services of a fast paced organisation.

Primary responsibilities will include reception duties, support to the records department and effective delivery of operations and business service practices.

You will receive a daily rate of £140 and the contract will see you Outside IR35.

I would love to hear from applicants who have experience in a fast-paced environment.

Key Responsibilities:

• Undertake reception duties, including receiving external visitors;
• Ensure meeting rooms and their facilities, including refreshments, are always fit for use;
• Ensure office kitchens are stocked with consumables;
• As required, manage end-to-end travel and accommodation requests in line with approved procedures;
• Support the Records Custodian in undertaking monthly, or as required, inventory audits;
• Manage incoming and outgoing mail, including courier services, when required;
• Ensure all Operations & Business Services trackers are completed and kept up to date;
• Manage requests from across the Inquiry for office stationery, ensuring this is readily available through working with Finance colleagues;
• Ensure office equipment is in a state of operational readiness, e.g. printers are fully stocked with paper/toners;
• Monitor shared mailboxes, acting on emails received;
• Maintain and share internal contact distribution lists;
• Assist, as required, with the smooth running of the Hearings, including but not limited to reception duties, organising refreshments, and lunches;
• Adhere to established administrative processes, recognising areas for improvement;

Your Skills:

• Proven administrative experience
• Previous experience of working in front of house roles
• Positive, can-do attitude, to deliver high levels of service
• IT literate, with a strong knowledge in Microsoft 365
• Ability to collaborate with colleagues and support personnel and management teams
• Excellent organisational, prioritisation and time management skills
• Excellent interpersonal, verbal and written communications skills
• Proven ability to work flexibly, ensure deadlines are met and work under pressure

If this sounds like the role for you then do not hesitate to get in touch with me or simply click on the apply button.

Role Closes: 9th of May 2024

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We welcome applications from all sections of society and applicants will be considered on the basis of their suitability for the position

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