JOB TITLE: Administrator (Legal Team)

LOCATION: Ealing (West London) - full time office

PAY RATE: £14.32 paye Per Hour)

DURATION/HOURS: 3 months (possible extension)/ Mon-Fri 35 hours

START DATE: ASAP

Role purpose:

To provide confidential administrative support to the Legal Services Division.

Key accountabilities:

• Collect incoming post, open, scan and email to legal staff. Deliver outgoing post to the post room.
• Monitor/action requests sent to legal support mailbox: print/post letters and documents, scan/post documents after sealing, bind documents, photocopy, collect printed copies of legal bundles for posting.
• Seal legal documents: prepare documents for manual sealing, enter in sealing log and seal documents for signature by Heads of Service.
• Assist in preparation of leases for legal client: create leases, correspond with managing agents/client, update files/spreadsheet and ensure leases are signed by all relevant parties.
• Using legal case management system to find information regarding fee earners and legal matters. Entering invoice/court fee information onto the system.
• Add s106 documents to Earthlight system.
• Archive files for fee earners and update relevant spreadsheets. Retrieve files and boxes containing matter files for fee earners from archive and arrange their return.
• Arrange team meetings when required using MS Outlook/MS Teams or other.

Knowledge, skills & experience:

• Good working knowledge of IT applications including Windows/Office 365
• Ability to communicate effectively orally and in writing.
• Ability to maintain confidentiality at all times.
• Experience of utilising ICT systems
• Experience of providing support in a legal environment

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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