The Client:

A well-established Charity organisation based in County Durham.

They are one of England’s most successful home-grown charities. They have over 1,400 staff and around 100 volunteers providing services for over 85,000 people. Their specialist services include substance use, clinical, employment training and education, housing services, housing support and health, young people and families services.

Corporate Services provide a range of functions to meet the needs of the organisation and ensure its effective operation - HR, Finance, IT, Marketing, Quality, MIS, Health & Safety.

This is a 12 month fixed contract with a high probability of being made permanent.

The Opportunity:

As Finance Assistant,  you will support day-to day transactions and provide financial administration support with various tasks across the organisation.

The main responsibilities of the role includes supporting with the processing of financial transactions, ensuring that supplier invoices, company and colleague expenses are processed, recorded, paid and controlled accurately and timely, as well as supporting with the preparation of bank reconciliation’s and producing daily cash flow management information.

Some of the key responsibilities for this successful person would be but not limited to:

• Support the management of the finance mailboxes, ensuring that e-mails are responded to, and queries are dealt with in a timely manner.
• Process purchase orders and supplier invoices via the purchase to pay (P2P) system, including the review and monitoring of any discrepancies or queries. Seek support as required to ensure queries are resolved in a timely manner.
• Support the wider organisation with the use of the purchase to pay (P2P) system, providing technical help & escalating queries through our internal and external channels.
• Ensure all invoices and expenses are coded correctly and authorised
• Ensure all expenses payments are processed in a timely manner and recorded accurately. This includes petty cash, credit card requests, travel requests as well as general expenses.
• Manage supplier queries, ensuring queries are resolved and responded to effectively, or escalating to line manager where required to enable a timely response.
• Maintain and create supplier management records accurately and in line with policies and procedures.
• Perform supplier statement reconciliations, ensuring that any discrepancies are rectified or escalated to line manager.
• Support daily bank account reconciliations and ensure that all reconciling items are cleared and reflected in the general ledger accurately and on a timely basis.
• Produce daily cash flow management information.
• Prepare and process month end accruals and prepayments as required.
• Prepare and process allocated premises re-allocations, reviewing accruals and prepayments in line with month end deadlines.
• Perform other allocated balance sheet reconciliations in line with month end and year end deadlines.
• Production of monthly accounts payable report, including detail of findings to be discussed with Senior Finance Assistant.
• Run and analyse the accounts receivable report and ensure all income is allocated correctly.
• Prepare any banking within the daily receipt’s procedure deadline.

The Candidate:

The successful Finance Assistant you will be/have:

• Relevant experience with Accounts Payable.
• Great if you also have exposure to Accounts Receivables.
• Previous experience and knowledge of working in a finance department and good excel skills, with experience of maintaining spreadsheets.         
• Excellent numeracy skills, attention to detail and time management skills.       
• Good verbal and written communication skills with the ability to communicate effectively with a wide range of people and develop effective working relationships.                   
• Flexibility to support the needs of the team
• Ability to work autonomously and maintain ongoing areas of responsibility.     
• Any experience of purchase to pay (P2P) systems, processes or SUN Accounts would be icing on the cake, but not essential.    

Benefits:

37 hours a week
Contributory Pension
Working Arrangement: (4 days a week in the office, with 1 day working from home)
Generous annual leave (27 days, plus bank holidays, increasing to 32 after 1 years’ service)
Annual leave purchase scheme
Enhanced occupational sick pay
% Enhanced employer contribution to your workplace pension
Death in service benefit
Free Will writing
Eyecare vouchers
Blue light card discount
Fantastic learning and development opportunities, including free training courses
Work-life balance- flexible working and family friendly policies
Happy, Healthy You! - Wellbeing offers for the workforce
Employee Assist Programme and Support Networks

Please contact for a confidential discussion