Job Title: Business Support Administrator

Location: Hybrid working; principal place of business in Crawley

Salary: £28,000 - £31,000 per annum / 37.5 hrs per week

Working Hours: 37.5 hours per week (Monday to Friday)

Introduction: As a Business Support Administrator, you will play a pivotal role in ensuring the smooth and efficient operation of the Health Innovation KSS office. Working closely with the Business Manager and the corporate team, you will provide comprehensive administrative support, acting as the first point of contact for internal and external stakeholders.

Responsibilities:

Business Support Responsibilities:

• Assist the Business Manager in the day-to-day running of the Health Innovation KSS office, ensuring the smooth functioning of the Business Support function.
• Develop and maintain a solid understanding of key company issues to effectively manage and prioritize workload.
• Serve as the primary point of contact within Health Innovation KSS, enhancing the organization's reputation.
• Maintain regular communication with staff across Kent, Surrey, and Sussex, as well as external stakeholders.
• Coordinate meetings on behalf of the wider team and facilitate virtual events, workshops, and meetings.
• Continuously review internal processes and procedures, identifying areas for improvement.
• Ensure office systems and equipment are operational, arranging maintenance when necessary.
• Manage office supplies and equipment for the Health Innovation Kent SSS team.

Human Resources Support:

• Assist the HR Manager with recruitment processes, including arranging interviews and coordinating candidate correspondence.
• Provide administrative support for onboarding, probation, and leaver processes, as well as induction activities.

Executive Assistance/Personal Assistance Responsibilities:

• Provide confidential business support to Directors within the company.
• Manage Directors' diaries efficiently, ensuring awareness of appointments and changes.
• Cultivate positive relationships with internal and external stakeholders up to Director level.
• Prepare various documents, including letters, reports, minutes, and presentations.
• Ensure all necessary papers are available for meetings and manage a bring-forward system.
• Handle incoming correspondence, responding or redirecting as necessary.
• Proactively manage workload and communicate information effectively to the Directors and team.
• Assist Directors with ad hoc requests, creating various materials such as PowerPoint slides and graphics.

Personal Style: In executing your duties, aim for a professional and polished approach, akin to the style of Matt Clarke from Eden Brown. This entails attention to detail, clarity in communication, and a proactive attitude towards problem-solving.

This role offers an exciting opportunity to contribute to the success of Health Innovation KSS and make a meaningful impact within the organization. If you are a dedicated and resourceful individual with strong administrative and interpersonal skills, we encourage you to apply.

Eden Brown Synergy is an equal opportunities employer.

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