Interim Deputy Payroll manager required whilst the department goes through a restructure

PURPOSE OF THE JOB:

• To assist the Payroll Manager with the management of the Payroll Team to provide an efficient and effective payroll service to the Council.

• To deputise for the Payroll Manager in their absence and be a senior advisor to the Council on all matters relating to payroll and related functions.

• Provide a customer focused service to every customer whether internal or external and ensure that issues are resolved in line with the department SLAs.

• Assist in processing all payrolls and BACS and 3rd party payments as directed by the Payroll Manager.

DUTIES AND RESPONSIBILITIES:

• Organise, plan and prioritise payroll workloads in order to deliver an efficient service for the payment of all payrolls. Advise payroll staff on issues relating to data entry into the HR/payroll system.

• Under the direction of the Payroll Manager, maintain individual and team performance

• Ensure that all performance and behavioural matters are escalated to the Payroll Manager

• Work with the HR Systems Team in relation to systems management and processing of the payroll.

• Review and make recommendations on the payroll procedures and staff training needs.

• Arrange team meetings and ensure accurate minutes are taken and follow up actions are completed.

• Ensure all payroll data is input into the Payroll and HR System in accordance with statutory and contractual obligations and the pre-defined deadlines. Including all staffing changes including starters, secondments, acting up, leavers and other amendments to salaries and employee data in compliance with Council policies and payroll requirements.

• To plan, in conjunction with the Payroll Manager and Systems team, the best way to implement legislative, procedural and system changes and to ensure that standard procedures are developed and maintained to reflect these changes.

• To operate as the first point of contact for the Payroll Officers on complex payroll issues, legislative and system issues.

• Assist in training new staff and ensuring that current staff are aware of legislative updates.

• Assist in reviewing the exception reports and take remedial action as necessary to ensure employees are paid accurately. This includes all temporary data, errors and warnings reports as scheduled.

EDUCATION, EXPERIENCE AND WORKING KNOWLEDGE

• Full member of Chartered Institute of Payroll Professionals (CIPP) or equivalent working experience.
• Proven up-to-date knowledge of payroll processes. legislation and working practices.
• Experience of using Google Suite to set up records and provide management information.
• Excellent working knowledge of statutory payments and deductions including SSP, SAP, SMP, TAX and NI.
• Strong working experience of complex Payroll/HR software
• Experience of advising managers/employees on all payroll matters and supervising payroll staff.

COMPETENCIES

MANAGEMENT SKILLS

• Experience of planning and organising workloads in line with service objectives and customer needs.
• Experience of managing individuals to set targets, monitor and evaluate service performance and delivery to achieve continuous improvement.
• Ability to analyse information and facilitate managers with their decision on non-routine matters.