Job title: Administrator 

Location: Portsmouth - PO6

Contract length: 12 Week Temporary contract - potential to go Permanent 

Shift Pattern: 08.00am - 17.00pm Monday - Friday 

Pay Rate - £12.58 per hour
 

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services are currently recruiting for an Administrator on behalf of a global company within the Energy Industry. The contracted hours will be from 08.00am - 17.00pm Monday - Friday and will be initially for 12 weeks. The role could then potentially go Permanent. 

The successful Administrator will join the Team based at Queen Alexandra Hospital. The Administrator will help support the Facilities Manager in ordering supplies and the maintenance of Menumark. The role will require strong admin and organisation skills, along with excellent I.T and use of different software/ systems. Also the confidence to work cross functionally with different departments such as catering and finance.

Responsibilities of the Administrator:

This position is a Central FM admin function to support the ordering of supplies and the maintenance of Menumark.

To assist the Admin Team with the accurate data entry on WFM (Time and Attendance System) to ensure staff records are current and correct.

To Assist in meeting objectives by supporting the Soft FM office with any other duties that require administrative services.

Centrally co-ordinate and support the activities of all within the contract and assist in achieving the integration of information and service in a customer focused environment.

The Maintenance of Menumark system and computer-based filing/information systems assisting with weekly price changes.

To ensure delivery notes are received correctly, on the Menu Mark system for Soft FM department.

Support the Catering Team in the production of Patient menus as and when required.

To carry out monthly stock takes ensuring all information is supplied to the Directorate Accountant.

Ensure the ordering of stock and non-stock items, including PPE is carried out for the Soft FM Department.

Liaise with the Finance Department, Supplies Department and outside customers.

 To assist with the accurate data entry on WFM to ensure staff records are current and correct.

Maintain and update staff sickness and annual leave records using WFMS.

Assist in minute taking for FM Meetings.

Provide secretarial support to the FM Office Manager and other Managers within the FM Office.

To receive and greet incoming callers and visitors to the department.

Record Training and Toolbox /Team Talks data correctly.

Assist in other admin tasks, scanning, filing as requested by the FM Hub Manager.

Provide cover for other clerical staff within Soft FM Services during periods of annual leave/sickness and maternity leave.

Work autonomously, without supervision and efficiently as part of a wider team.

Promote a culture of customer service and meet FM Services values.

Cooperate fully in ensuring compliance with the Health and Safety at Work Act 1989.

Take reasonable care of your own safety and that of others who may be affected by your acts of omissions, including patients, staff and visitors.

Key Skills / Experience Required for the Administrator:

NVQ in Business Administration Level 2/3

Ordering system (Menu Mark - desirable not essential)

Understanding of Microsoft system software

Experience in a large organisation within an admin position

Strong Administration skills

Assertiveness Skills

Health and Safety Knowledge

Clear Communication and strong customer care skills

Excellent organisation skills and ability to ensure effective working practices

Ability to prioritise own workload

Able to work well on own initiative

Skilled in working with cross-functional teams

Well-developed influencing skills across hierarchies and disciplines

Ability to act and ensure delivery

Responsive and flexible attitude/approach

Strong interpersonal skills

We are committed to providing equal employment opportunities and encourage all qualified candidates to apply. While the hiring process may not be expedited, we urge all interested candidates to submit their applications promptly to ensure their consideration.

To apply, please follow the instructions on our application portal. We look forward to receiving your application